When you hold meetings online the possibility of technical issues is quite high. One of your board members might have an unreliable connection to the internet or his battery could end up dying during the meeting. It’s a good idea to have remote participants to test their equipment before the meeting. You can also provide training and support to ensure that attendees from remote locations are equipped to use the portal for board members prior to the meeting.
Apart from the fundamental capabilities, it is crucial to select an online boardroom that provides high-level security and compliance. The best online board portals ensure your data is secure on a server-level, and allow you to customize access to documents for various users.
Another vital feature is the ability to record votes. As opposed to the traditional show of hands method, recording results of votes in your virtual boardroom will provide transparency and accountability. In addition, it will decrease the amount of time on processing resolutions from the board and improve the effectiveness of your meetings.
Even if your attendees aren’t tech-savvy software should be simple to use and understand. It must also be compatible with all platforms including tablets and smartphones. It should also work with printers. Some board members may prefer printing out documents or even presentations for various reasons, such as their inability to use screens for extended periods of time. Chat functions should be available in the digital boardroom for quick collaboration.