In the opening of a board meeting, the board chair notes that the board has gathered to discuss its business. This simple statement demonstrates that the meeting is official and permits the chair to begin discussing agenda items in a timely manner.
The chair of the board must confirm that there is a quorum present prior http://electronicboardportal.net/types-of-boards-and-board-members-categories/ to discussing any agenda item. This includes calling out the names of all attendees and making sure that the board has enough members to conduct business as required.
Getting distracted by new discussions topics can consume time and distract you from the most important issues. This can be averted by creating an “parking area” at the conclusion of your agenda for the board, where members agree to discuss random subjects at a future time. Follow through on your promise to return to the parking area to determine whether the subject should be further researched, added to the agenda of the board or delegated.
Once the board has constituted the quorum and began discussing it is now time to listen to any committee reports that were circulated prior to the meeting. The board will then discuss the items and decide how to proceed. This may require a vote or simply asking members to take a position on a particular item. Be sure to keep track of all discussions and actions in the board’s minutes. Boardable’s minutes maker makes sure that the minutes of your board meetings are organized and thorough. They are also easy to understand by both attendees and those who weren’t present.