In the past, board members had to travel to in-person meetings to cast their votes. With the advent of new technology like video conferencing, and online voting platforms, board members can now vote from home. This makes the process faster, which leads to greater efficiency and improved decision-making within the business.
When you are setting up remote voting for your board, there are some crucial aspects to be considered. First, you have to determine the method of voting to be used. Most organizations employ an election process that involves nominations prior to the election. In this process, candidates register to be in the race, and earn their way by accumulating signatures or are nominated by peers. A robust nomination process can boost enthusiasm and help attract the most qualified candidates, which can aid in ensuring that the organization has the best possible representation in its leadership.
One of the most significant issues with electronic voting is that the responses aren’t recorded and tallied in real-time and the results might not be secure against tampering. It is difficult to determine which votes are valid if a member of the board responds to an email ballot in a different format than their colleagues. Another issue with electronic voting is that it is not completely anonymous, which is an issue when voting on sensitive or confidential issues.
Certain states and bylaws do not allow voting via email. However, the majority of nonprofit boards can act without a meeting, provided that all directors have the ability to hear and respond in real-time and if they’ve signed an agreement in writing indicating their unanimous approval.
https://www.boardmanagementsolution.info/best-practices-in-planning-effective-meetings